Privacy Policy

Who we are

Deeptech Legal Limited is a law firm registered in England & Wales, authorised by the Solicitors Regulation Authority. When you use our website or our services, we are responsible for your personal information.

Company number: 16873933
SRA number: 8014724
Address: 66 Paul Street, London EC2A 4NA
Email: privacy@deeptech.legal

We are registered as a data controller with the UK Information Commissioner's Office, registration number ZC066260.

What we collect and why

When you visit our website

We collect basic information about how you use our site — which pages you visit, how long you stay, and what device and browser you're using. This helps us understand what's working and improve the site. We use Cloudflare Web Analytics for this. It does not use cookies, does not collect personal data, and does not track you across other websites. We do not build advertising profiles.

If you fill in our contact form, we collect the information you provide (name, email, company, and details of your enquiry) so we can respond to you. We also collect your answer to how you heard about us, which helps us to understand how people find our services.

When you enquire about our services

We collect your name, contact details, company information, and details of what you need help with. We use this to assess whether we can help and to follow up with you.

When you become a client

We collect additional information needed to provide legal services:

• Identity documents (passport, driving licence, proof of address) for anti-money laundering checks
• Financial information for billing
• Everything you share with us about your matter
• Our communications with you

When you work with us

If you work with us as a contractor, consultant, or employee, we collect your name, contact details, and bank or payment details so we can engage and pay you. We may also collect identity verification documents, professional qualifications, and conflict of interest declarations. For employees, we additionally process information required by law, such as tax and national insurance details.

Our legal basis for using your information

How we use AI

We use AI tools to help with research, drafting, and document review. Here's what you should know:

• Your data isn't used to train AI models. We only use AI services that don't train on customer data.
• A qualified lawyer reviews everything. AI assists us, but humans make the decisions and check the work.
• You can opt out. If you'd prefer we don't use AI tools on your matter, let us know.

We may use AI services from Anthropic (Claude), OpenAI (ChatGPT), and tools built in to our other software (e.g. Google Gemini). Our terms of business will include more detail.

Who we share your information with

Our service providers

We use trusted software to run our practice:

• Clio (practice management)
• Google Workspace (email, documents)
• Proton (email)
• Xero (accounting)
• Stripe (payment processing)
• PayPal (payment processing)
• AI providers (as described above)

All our providers are contractually required to protect your data and only process it on our instructions. A full list of our sub-processors, including their locations and data protection agreements, is available on request.

When we're required to

We may need to share information with:

• Courts and tribunals (if your matter involves proceedings)
• Regulators (SRA, ICO, HMRC)
• The National Crime Agency (if required by money laundering law)

International transfers

Some of our service providers are based outside the UK. When we transfer data internationally, we use appropriate legal safeguards — typically UK International Data Transfer Agreements or transfers to countries the UK has approved as having adequate data protection.

How long we keep your information

Your rights

You can:

• Access your personal data
• Correct inaccurate information
• Delete your data (in some circumstances)
• Restrict how we use your data
• Get a copy of your data in a portable format
• Object to processing based on our legitimate interests
• Withdraw consent at any time

To exercise any of these rights, email privacy@deeptech.legal.

Automated decisions

We don't make automated decisions that significantly affect you. AI tools assist our lawyers, but qualified humans make all decisions and give all advice.

Security

We take security seriously. We use encryption, multi-factor authentication, and regular security assessments to protect your information. Our staff are trained in data protection.

Cookies

Our website uses a small number of cookies for site functionality, security, and performance. We don't use tracking cookies, advertising cookies, or cookies that follow you around the internet. Our analytics are privacy-focused and don't require cookies.

Changes to this policy

We may update this policy from time to time. The date at the top shows when it was last changed.

Complaints

If you're unhappy with how we've handled your personal data, please contact us first at privacy@deeptech.legal.

You can also complain to the Information Commissioner's Office:

• Website: ico.org.uk
• Phone: +44 (0) 303 123 1113

If your complaint relates to the standard of service you have received, please refer to our Complaints Policy.